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Configure the Folder Auto-clean Feature

 Friday, April 19, 2013 |  Views: 1,254

The folder auto-clean feature in SmarterMail is designed to help system administrators keeping mailbox size(s) under control. Using folder auto-clean, common folders like the Junk E-mail, Sent Items and Deleted items can be regularly purged of old messages so they do not clutter user mailboxes. System administrators can configure folder auto-clean to allow users and domains to override suggested settings or to require them to follow set policies.

Follow these steps to configure the folder auto-clean feature at the system level:

  1. Log in as the system administrator
  2. Click the Settings icon
  3. Expand the Storage folder in the navigation pane
  4. Click Folder Auto-Clean
  5. Click the Options tab
  6. Click the checkbox(es) for the option(s) you wish to enable
  7. Click Save
  8. Click the Rules tab
  9. Click Add Rule. A folder auto-clean rule window will load in a popup window
  10. In the Folder field, choose the folder you want to auto-clean from the list
  11. In the Type field, choose whether messages in the folder are purged according to size or date
  12. Then specify the appropriate thresholds for the size or date options
  13. Select the Enable auto-clean for this folder checkbox
  14. Click Save
  15. Repeat steps 8-14 for each folder that should be auto-cleaned

Follow these steps to enable the folder auto-clean settings on the domain level, if the system administrator has allowed it:

  1. Log in as the domain administrator
  2. Click the Settings icon
  3. Expand the Domain Settings and Filtering folders in the navigation pane
  4. Click Folder Auto-Clean
  5. Select the appropriate option to use the default settings or to allow users to override auto-clean settings
  6. Click Save

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